How to Filter Emails in Outlook 365

How to filter emails in outlook 365? There are a lot of different options that you can use to do so. However, Outlook’s filtering options aren’t exactly clear and easy to understand. In this article, we will take a look at how Outlook can help you filter your emails. In fact, there are different ways to manage emails in Outlook.

Some of the methods are manual, and others are automated. The automatic ones are easy to do but require some advanced planning. Here’s a guide on how to manually select and filter emails in outlook 365.

How Do I Filter Emails in Outlook?

You can filter emails in Outlook. You can create filters that notify you when people send you emails or calls. You can also set up rules to prevent your contacts from contacting you or calling you if they don’t have a business reason for doing so.

For example, if someone is trying to sell something to me and asks me how much I would be willing to pay for it, I could reply with “I’m not interested.” If they persist and ask again, I could simply block them by clicking on their name in my contact list and then clicking Block All Contacts. Once they receive this message and read the word “block,” they won’t be able to call me again without getting through our company’s receptionist. This way, we make sure that only serious people about making an offer get through our phones!

How to Filter Emails in Outlook 365:

Outlook 365 provides you with a comprehensive, customizable email experience. It offers an expansive set of features, such as multiple inboxes, mail rules, and more. With these features, you can easily manage your inbox. However, it is essential to be mindful of how you use them.

Sometimes you receive an email that you need to reply to. However, it’s a bit too long for your current Outlook layout. To save space and make it easier to find the important stuff, we have made a few simple tweaks to get rid of that extra white space on the left side of your Outlook inbox. Now, I’ll show you some essential tips on how to filter emails in outlook 365. But before that, let’s see some essential functions to filter emails in outlook 365.

Outlook Function to Filter Emails:

There are a few Outlook functions that allow you to filter emails. One of these is the “Filter” tab in the “Inbox” folder. This tab will enable you to select specific types of messages (such as “All Email,” “Unread Email,” or “Drafts”) and then view them in a different way. You can use this function to organize your email by topic, sender, or any other criteria that you may want.

You can also use the “Rules” feature to create custom filters for specific messages. For example, you could create a rule that automatically deletes all email messages that are more than two days old.

How to Filter Emails in the Outlook Web App:

Step1:First, open your Outlook web application.

Step2: Go to the inbox option and click.

How to filter emails in outlook 365

Step3: Now go to the filter email option on the right side of the Home tab.

How to filter emails in outlook 365

Step4: Click on that, and you will see many options after then.

How to filter emails in outlook 365

Step5: Choose an alternative that you feel is suitable for yourself.

For example: If you want to filter email that has attachments, then click on Has Attachment option.

How to filter emails in outlook 365

Step6: Then you will see all emails that have attachments.

How to filter emails in outlook 365

Step7: Similarly, you can Categorize any email or flag them. 

Step8: Hey, don’t forget to check your important emails from the option.

Step9: However, this is how the process finished.

How to Filter Emails in Outlook to a Folder:

Step1: As like before steps, Go to your outlook inbox.

Step2: Now, you have to create a folder.

Step3: To do that, click on any message.

How to filter emails in outlook 365Step4: From there, go to the menu, and there you will see an option called “Folder.”

Step5: Then select the new folder at the left above.

How to filter emails in outlook 365

Step6: There you will see a new box to create a folder and give a name of that.

Step7: Select at where to hold that folder and tap on ok.

Step8: Below the inbox folder of your mail bar, you will see your newly created folder name.

Step9: The next step is to identify the message you want to move to your new folder.

Step10: Then simply right-click on that.

Step11: Tap on the option called “Rules.”

How to filter emails in outlook 365Step12: Select sub-option from there.

Step13: There will be a pop-up box that will ask you to select a folder to move your message.

How to filter emails in outlook 365Step14: You choose any or your newly created folder in this case.

Step15: Select any and click on ok again.

Step16: Here you are done.

7 Microsoft Outlook Tips and Tricks for Better Email Management:

Microsoft Outlook is a tool that allows users to organize their email data and manage their email communications. With so many email clients and services out there, it can be challenging to keep track of what’s going on. Whether you are just getting started with Outlook or you have been using it for a while, here are 7 tips and tricks to help you manage your email efficiently.

Make labels to organize your email folders:

By labeling your folders, you can quickly find the email you are looking for. This is especially helpful if you have a lot of emails in your inbox and want to see what is new quickly.

Use Flags to Categorize Your Messages:

You can use flags to mark important messages as read, sent, or draft. This will help you keep track of which messages need your attention and which ones you have already responded to.

Set Up Filters:

Filters can help you deal with large volumes of email more efficiently by sorting and organizing them according to specific criteria. This can save you time by preventing you from going through all of your emails manually.

Create Shortcuts for Everyday Tasks:

You can create shortcuts for everyday tasks, such as opening an email in a new window or adding it to a calendar event. This will make it easier for you to access the information you need without searching through all of your emails individually.

Group Similar Messages:

Enable Smart Groups to group similar messages and make it easier to find and respond to them quickly. Use the Rules feature to create custom mail rules that automatically process certain types of email messages.

Create Automated Rules:

Another great way to improve your email management is to create automated rules. This will help you automatically send certain types of emails, such as newsletters or follow-ups, based on specific conditions.

Set Up Snooze Notifications:

Another great way to manage your inbox is by setting up snooze notifications for important emails.

Final Thoughts:

Outlook is one of the most popular email clients out there, and you can use filters to make sure you never miss an important message. You can even use our filtering tool on the site to create a customized list of senders that you want to receive emails from. 

I hope today’s tutorial will help you quickly and easily set up a simple email filtering system. This way, all of your important messages will be delivered directly to the inbox where they belong. Let us know if you have any questions about How to filter emails in outlook 365.

Frequently Asked Questions

How do I filter emails by category in Outlook 365?

Ans: In the Filters dialog box, select the category you want to filter your messages by under Categories. 

How do I filter emails in Outlook online?

Ans: There are a few ways to filter emails in Outlook online. The easiest way is discussed above.

How do I sort emails in Outlook 365?

Ans: You can use the sorting features of Outlook to organize your email by date, subject, or sender.